Evntflw | Free Event Profit & Ticket Pricing Calculator

1. Event and ticket sales

Event capacity

Complimentary tickets

Who pays booking fees?

Advanced settings (optional)

Average paid tickets per transaction

Defaults to 2 tickets per order. Adjust if you expect more individual or group bookings. This changes estimated booking fees, not ticket sales or face-value revenue.

Ticket types

Enter the number of tickets you expect to sell in each category (not just the quantity available).

2. Progressive ticket pricing simulator

Compare your existing ticket prices with automatic increases. This is a planning simulation only; it does not update ticket prices on Evntflw.

Pricing strategy

Price increase at each step ($ per ticket)

Increase price every X tickets sold

Maximum number of increases

Enter the number of tickets you expect to sell before each price increase. The final stage receives the remaining forecast sales. Dates describe when each increase occurs; the estimated sales quantities determine revenue. Enter dates in chronological order.

First price increase date

Tickets sold before first increase

Second price increase date (optional)

Additional tickets sold before second increase

Pricing strategy comparison

Fixed-price ticket revenue—

Progressive ticket revenue—

Additional revenue—

Progressive booking fees (estimated)—

Progressive projected event profit—

Profit difference vs fixed prices—

Price increases apply to all paid ticket types. The selected strategy also drives Your Event Forecast. Forecast assumes your entered ticket quantities still sell at the higher prices; it does not predict changes in demand. Fees are estimated using the same mixed-order model as the main forecast.

3. Event expenses

Venue hire ($)

Artists / entertainment ($)

Production / equipment ($)

Marketing ($)

Staff / security ($)

Other fixed costs ($)

Additional cost per attendee, including complimentary guests ($)

4. Additional income and profit target

Sponsorship income ($)

Other net income (e.g. bar share, merchandise profit) ($)

Target event profit ($)

5. Your event forecast

Active strategy: Fixed ticket prices

Ticket revenue (selected strategy)—

Total event expenses—

Estimated booking fees (all orders)—

Estimated organiser ticket proceeds—

Projected event profit / loss—

Break-even paid ticket sales—

Additional net income needed for target profit—

Estimated total paid by buyers—

Remaining paid ticket capacity—

Estimates only. Booking fees use Evntflw's current per-order formula (1.65% + $0.30 processing, plus price-tier platform fees, rounded up to $0.05). Transactions are estimated from the average tickets per order. Mixed-ticket transactions are modelled using an estimated distribution of ticket types across orders; actual basket combinations, refunds, taxes, payment adjustments and payout arrangements can change final figures. Other income should be entered net of its direct costs. This planner does not change live event pricing or payments.

Save your plan

Save your forecast on this device without an account. Evntflw members can also download and import plan files.

Make your plan go further with Evntflw

Keep planning for free. Sign in or create an account to save multiple plans across devices, plus download and import files. Your current forecast stays right here.

Device saves stay in this browser and may be lost if browser data is cleared. Account plans are stored securely with Evntflw only when you choose to save them.